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Admin Associate

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Click on “Apply for this Job”. You will then either create an application or edit your current application that is on file. You will be required to attach your resume, cover letter and list of references as three (3) separate documents in MS Word or PDF format.

Position Information

Position Information

Working Title Admin Associate
Department/College/Unit Biological Systems Engineering-0833
Requisition Number S_170439
Posting Open Date 07/07/2017
Application Review Date:
(To insure consideration, please submit all application materials before review date)
07/24/2017
Posting Close Date
Open Until Filled Yes
Description of Work

The University of Nebraska-Lincoln seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse populations we serve. The university fosters a diverse and inclusive work environment that promotes collaboration so that all individuals are able to participate and contribute to their full potential.

Provide advanced administrative and secretarial support for the department head. Coordinate complex scheduling / meetings involving multiple calendars. Attend meetings and record minutes of faculty meetings and similar activities led by the department head. Prepare reports, letters, and other documents. Oversee the submission of annual faculty accomplishment reports and promotion and tenure files to the Department Head and Chair of the Promotion and Tenure Committee, and prepare documentation of these for submission to the next level of administration. Coordinate interview schedules and travel arrangements for academic position search candidates. Compile information and respond to reporting requests from all levels of the university. Provide coordination of office support staff during transitions or absences of staff and facilitating training of new staff.

Minimum Required Qualifications

Bachelor’s in business administration or closely related field, plus two years experience providing administrative support directly to a unit head; equivalent education/experience considered. Experience should include making travel arrangements for others. Demonstrated ability to coordinate complex scheduling scenarios with individuals or groups outside the unit essential. Requires excellent knowledge of computer software, including but not limited to word processing, spreadsheet, database, and email with calendar functions.

Preferred Qualifications

Prefer supervisory experience; experience making foreign travel arrangements for others; knowledge of UNL; and proficiency using Microsoft Office software.

Pre-Placement Driving Record Review Required No
Physical Required No
Commercial Driver’s License (CDL) required. Subject to DOT approved pre-employment/random testing for alcohol and controlled substances. No
Criminal History Background Check Required Yes
Posted Salary $18.898/hr minimum
How to Apply

Click on “Apply for this Job”. You will then either create an application or edit your current application that is on file. You will be required to attach your resume, cover letter and list of references as three (3) separate documents in MS Word or PDF format.

For questions or accommodations related to this position contact

Please call Jill Schurr 402-472-3432

Job Category (old) Managerial/Professional
Job Type Full-Time
Alternate Work Schedule (if other than 8-5)
Position funded by grant or other form of temporary funding? No
If Temporary, indicate end date
Planned Hire Date: ASAP
Appointment End Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please briefly describe your administrative support experience including years of experience.

    (Open Ended Question)

  2. * Please describe your experience with each of the following including years of experience: word processing, spreadsheet, database, and email with calendar functions. Feel free to include any other computer hardware/software applications you are proficient in.

    (Open Ended Question)

  3. * Do you have any experience in making travel arrangments? Please describe.

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents